Adding a Microsoft Teams Room (MTR) to your Meeting

To add a Microsoft Teams Room (MTR) to a meeting invite:

• Add the room’s email address to the "Attendees" or "Location" field when creating a new event in Outlook Web Application (OWA). 
• Create a new meeting in your calendar and add the MTR room's email address to the "To" or "Required" field in Outlook 2019. 

Ensure you toggle on the "Teams meeting" option to automatically generate a join link. The MTR will automatically accept if available.

Key Steps to Add an MTR in OWA:

1. Create Meeting: Open Outlook on the web, navigate to the calendar, and click New event.
2. Add Room: In the "Invite attendees" field, search for and select the MTR device, or use the Room Finder to find an available room.
3. Ensure Teams Meeting: Toggle on the Teams meeting switch to ensure a join link is included.
4. Send: Click Send.
5. Verification: The MTR will show the meeting on its console once it accepts the invite.

Tips:

• Privacy: To hide the meeting title on the room's display, mark the meeting as "Private" in the meeting options.
• Recurring Meetings: Add the MTR to a series by editing the series in your calendar.
• Booking Failures: If the room is already booked, the MTR will send a decline email.

Key Steps for MTR Scheduling In Outlook 2019:

• Create Meeting: Open the Outlook 2019 Calendar and select "New Meeting."
• Add Room: Type the MTR email address in the "To" field or use the "Room Finder" tool.
• Add Teams Link: Click the "Teams Meeting" button in the ribbon to turn it into an MTR-compatible meeting.
• Alternative: In the location field, simply add the MTR's address.
• Verification: Once the invite is sent, the MTR console will show the meeting with a "Join" button.

If the MTR does not appear in the room finder, check that the MTR device has a mailbox associated with it and is added to the Exchange address list.